To tackle risks and reduce errors in the import-export scene, the U.S. introduced a series of smart regulations, including the Automated Manifest System (AMS). In this piece, we’ll explore AMS shipping and how it works and share a few insider tips to help you make the most of it. Let’s dive in.
What is AMS in shipping?
The Automated Manifest System, or AMS for short, is a streamlined electronic setup run by U.S. Customs and Border Protection (CBP). It aims to track and process shipments entering the States by requiring carriers to submit key details in advance.
Think of it as a digital checkpoint that flags risks, reduces errors, and keeps freight moving smoothly. While it started with maritime transport, AMS filing now covers air, rail, and road shipments. Whether shipping to the U.S., Mexico or just passing through, AMS has you covered.
How does it work?
AMS connects directly with CBP, allowing importers and customs officials to exchange shipment information in real-time. The rule is simple: declare your goods 24 hours before they leave the port of loading. Carriers input key information like cargo type, origin, and destination, then generate a manifest. Each shipment gets an AMS number for tracking, making it easy to monitor from departure to delivery.
Who needs to file the automated manifest??
For AMS shipping, the responsibility falls squarely on Non-Vessel Operating Common Carriers (NVOCCs) or freight forwarders. These logistics pros, like airlines or freight specialists, must submit accurate cargo information to CBP through the Automated Manifest System.
AMS filing requirements and documents
When prepping an AMS manifest, two prime documents come into play:
- Importer Security Filing (ISF): Under the 10+2 rule for U.S.-bound shipments, you must submit paperwork such as the full ISF-10 or ISF-5. Either way, file them 24 hours before the cargo loads.
- House Bill of Lading (HBL): Freight forwarders submit customs filings using the HBL and related invoice details before the vessel arrives. This is your cargo’s passport to the U.S.
Your AMS shipping checklist
Keep this list handy when entering data into the Automated Manifest System:
- Sender and recipient’s full names and addresses
- Vessel name, voyage number, country of registry, and SCAC code
- Cargo specifics: exact commodity name, quantity, weight
- Port of loading and first foreign port of entry
- Last foreign port before hitting the U.S.
- Estimated U.S. arrival date
- Hazardous materials code (if applicable)
- The container number and the latest seal serial
Why it's worth the effort
AMS service fees can sting a bit, typically $25–$50 per filing. Moreover, sloppy filings might lead to costly delays and fines. Working with Airsupply ensures your document and import process runs smoothly from start to finish.
How to register for the AMS filing system?
Direct filing via the ACE portal
Go straight to the source with the Automated Commercial Environment (ACE) Portal managed by U.S. CBP. Carriers or their agents can log in, enter cargo details, and submit directly. It’s hands-on and gives you full control.
Pros and cons:
Big companies with in-house compliance teams thrive here. However, smaller teams may struggle since ACE demands know-how and resources.
AMS software providers
Many shippers use specialized AMS software from third-party vendors. These tools integrate with your existing logistics systems and simplify the filing process. You can check CBP verified AMS providers here.
Why it works:
User-friendly dashboards, error checks, and one-click submissions make it a cost-effective, efficient solution.
Through a freight forwarder or customs broker
Let the pros handle it. Freight forwarders and customs brokers can manage AMS filing on your behalf. They know the rules and have experience in cross-border shipping requirements.
Why It’s solid:
They ensure accuracy, reduce noncompliance risks, and save you from paperwork headaches so that you can focus on the cargo.
We at Airsupply are forwarding experts in cargo shipping, customs clearance, and everything in between. Whether you’re shipping gadgets from China or gear to LA, we have the know-how to help you avoid fines and delays.
